Students will have mastered the material in Chapter One when they can:
• Add a Microsoft account to Outlook
• Set language preferences and sensitivity levels
• Apply a theme
• Compose, address, and send an email message
• Open, read, print, and close an email message
• Preview and save a file attachment
• Display the People Pane
• Reply to an email message
• Check spelling as you type an email message
• Attach a file to an outgoing email message
• Forward an email message
• Copy another person when sending an email message
• Create and move messages into a folder
• Delete an email message
• View the mailbox size
Review
• Review the general activities that will be performed in this section
o Configure the account options
o Compose and send an email message
o View and print an email message
o Reply to an email message
o Attach a file to an email message
o Organize email messages in folders
Introduction to Outlook
• Though all students will be familiar with what it is, provide the formal definition of email (electronic mail) and email client, and explain the function of an email program like Outlook
• Define email account, email service provider, and email address
Composing and Sending Email Messages
• Review the general guidelines for using Outlook to compose, open, and reply to email messages
• Mention modes of communicating that people use in addition to email (telephone, texting, letter-writing)
Setting Up Outlook
• Demonstrate and explain the Auto Account Setup feature
• Review the steps required to run Outlook
• Remind students to set their screen’s resolution to 1366 x 768 in order to match their screen’s images to the book’s
• Review the steps required to add an email account to Outlook
• Illustrate changing the Navigation Bar options and setting language preferences
Composing and Sending Email Messages
• Composing and sending an email message
• Parts of a message area
• Applying a theme to a message
• Review how to send an email message
• Explain how an email message may travel from a sender to receiver
• Define message header, subject line, message area, outgoing email server, SMTP (Simple Mail Transfer Protocol), router, POP3, and Post Office Protocol (POP)
Working with Incoming Messages
• Define message pane, message list, hard copy (printout), spam, junk email, and hyperlink
• Show the message pane and the message list
• Define Reading Pane and attachment
• Discuss the function of the Reading Pane and illustrate reading an email message in the Reading Pane
• Demonstrate opening an email message in a window
• Define InfoBar and Attachment Preview
• Previewing and saving an attachment, opening an attachment and printing an email message and define backup
• Social Connector and People Pane
• Using the Outlook Social Connector
• Changing the view of the People Pane
• Repositioning the Reading Pane
Responding to Messages
• Options for responding to email messages in Outlook
• Replying to an email message
• HTML (Hypertext Markup Language), and explain that it is Outlook’s default format
• Formatting and message format, using Table 1-3 to review the available message formats in Outlook
• Changing the message format
• Explain the significance of the Microsoft Exchange message system with regard to the Rich Text Format
• Spelling and grammar check and distinguish between the colors in the underlines that indicate possible errors
• Checking the spelling of a correctly typed word,
• Checking the spelling of misspelled text
• Saving and closing an email message without sending it
• Opening a saved email message
• Attaching a file to an email message
• Importance level and distinguishing between the low importance and high importance options
• Forwarding an email message
Organizing Messages with Outlook Folders
• Define folders and discuss how they are used to organize emails
• Creating a new folder in the Inbox folder
• Distinguish between the source folder and destination folder
• Illustrate moving an email message to a folder
• Explain Outlook’s Quick Steps feature and moving an email using Quick Steps
• Deleting an email message
• Viewing a mailbox’s size
• Exiting Outlook
MANAGING CALENDARS WITH OUTLOOK
Students will have mastered the material in Chapter Two when they can:
• Describe the components of the Outlook Calendar
• Add a personal calendar to Outlook
• Add a city to the calendar Weather Bar list
• Navigate the calendar using the Date Navigator
• Display the calendar in various views
• Add national holidays to the default calendar
• Enter, save, move, edit, and delete appointments and events
• Organize your calendar with color categories
• Set the status of and a reminder for an appointment
• Import an iCalendar and view it in overlay mode
• Schedule and modify events
• Schedule meetings
• Respond to meeting requests
• Peek at a calendar
• Print a calendar
• Save and share a calendar
Review
• Review the general activities that will be performed in this section
o Configure the calendar options
o Create and manipulate appointments
o Schedule events
o Schedule meetings
o Print a calendar
o Save and share a calendar
Introduction to the Outlook Calendar
• Discuss the use of Outlook to manage appointments, events, and meetings in a professional — and personal — calendar
MINI ACTIVITY
1. Have students write down features of the Calendar window.
Configuring the Outlook Calendar
• Define Date Navigator, My Calendars pane, appointment area, item, appointment, event, meeting, calendar view, Work Week view, Week view, Month view, Schedule view
• Describe the Navigation Bar
• Explain the elements of the calendar window
• Describe calendar items
• Review the steps to run Outlook
• Creating a personal calendar folder
• Adding a city to the calendar Weather Bar
• Displaying the calendar in Work Week view
• Displaying the calendar in Week view
• Displaying the calendar in Month view
• Displaying the calendar in Schedule view
• Adding holidays to the default calendar
ACTIVITY
1. Meetings (and appointments and events) can be entered, moved, edited, and deleted in Day, Work Week, Week, or Month view, and Schedule View. Have the students experiment with each of the views and decide in which view each activity is the easiest? In which view is each activity the most difficult? Why?
Creating and Editing Appointments
• One-time appointment, recurring appointment, recurrence pattern, reminder, appointment status, recurring appointments, and natural language phrase.
• One-time appointment versus recurring appointment
• Creating a one-time appointment using the appointment area
• Organizing the calendar with color categories
• Assigning a color category to an appointment
• Creating an appointment using the appointment window
• Setting appointment options
• Changing the status of an appointment
• Setting a reminder for an appointment
• Setting recurrence options for an appointment
• Saving an appointment
• Adding additional recurring appointments
• Natural language options
• Creating an appointment date and time using natural language phrases
• Moving an appointment to a different time on the same day
• Moving an appointment to a different date
• Deleting a single occurrence of a recurring appointment
OUT 97: Scheduling Events
• Redefine event
• Set event status
• Creating a one-time event in the Appointment window
• Deleting a one-time event
• Compare and contrast recurring events and recurring appointments
• Illustrate moving a recurring event to a different day
• Review the steps to delete a recurring event
OUT 103: Scheduling Meetings
• Define meeting organizer, meeting request, attendees, iCalendar, and Peek
• Importing an iCalendar file
• Explain what overlay mode and viewing a calendar in overlay mode
• Explain the Peek feature and illustrate viewing and docking the Peek calendar
• Creating and sending a meeting request, and use Figures 2-82 and 2-83 to illustrate changing the time of a meeting and sending an update
• Replying to a meeting request
• Proposing a new meeting time
• Canceling a meeting
OUT 113: Printing Calendars in Different Views
• Define print styles
• Printing the calendar in Weekly Calendar style
• Changing the Calendar current view to List view, and review the steps to print the calendar in List view
OUT 116: Saving and Sharing the Calendar
• Describe the two ways to back-up a calendar and remind students about the purpose of a personal storage folder
• Saving a calendar as an iCalendar file
• Sharing a calendar
• Review the steps for exiting Outlook
MANAGING CONTACTS AND PERSONAL CONTACT INFORMATION WITH OUTLOOK
Students will have mastered the material in Chapter Three when they can:
• Create a new contact
• Create a contact from an email message
• Modify a contact
• Add a contact photo
• Delete a contact
• Manipulate attachments to contacts
• Display contacts in different views
• Sort a contact list
• Find contacts using complete or partial information
• Find contacts from any Outlook folder
• Create a contact group
• Modify a contact group
• Add and remove names in a contact group
• Preview a contact list
• Print a contact list
Review
• Review the general activities that will be performed in this chapter
o Create a new contact
o Modify a contact
o Change the view of contacts
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